Creating events (basic)

Modified on: Mon, 18 May, 2026 at 11:44 AM

Overview

This article covers creating a basic event for displaying it on the website frontend. It does not cover online registration. It simply covers getting information about the event onto the website to inform website visitors that an event is taking place.

Note: as mentioned in article "Setup Events module in backend (READ FIRST)" the organizers, regions and categories should be created before events are created.

How to

Add events

Navigate to the Events module and expand it.
Click on Events submodule to select it.
Click on the Add event button in the upper right corner.
Click on Add event in the popup.
(Clone event will be handled in a different article)

Title: add a descriptive title for this event.
Before adding the start and end times, set a checkmark for Set time.
Starts at: add the date and time.
Ends at: add the date and time.
Select the timezone where the event will happen, if needed.
Leave online registration blank at this time.
Age of consent: see help text below field.
Organizer: select the organizer for this event.
Region: select the regions for this event.
Category: select the main category for this event.
Abstract: enter a text between 120 and 158 that will be displayed on the XXXX page.
Body: provide a more descriptive text with images and video embedded for the detail page.
Image: add the event image: 16 x 9 format (this may vary with design)
Image caption: short image description.
Location: add the location of the event.
Location on map: Add the location to put a pin on the map.
When done click on the Create button.
(Clicking on the create button will save the record, then open a detailed event interface)

General Tab: this tab contains all of the information just added above.
IF you want to overwrite the default organizer information, add the information in Organizer section. (this is only for this event, not a permanent change to the organizer information!)
Regions: add additional regions if required.

Scroll down to the Audience Target section.
Audience: Add a note for who should attend the event.
Min Age: What is the age of the youngest person who can attend?
Max Age: What is the age of the oldest person who can attend?

Scroll down to Contact information.
ONLY use this if you want to overwrite the Organizer information for this event.
Click on the Update button to save information.

Publish event

From the events list:
Click on the three vertical dots to the right of the event in the list.
Click enable in the menu.
Click on the enable button in the popup.
The event should have a status of "Active".

If the event is open for editing
Click on the Danger Zone tab.
Click on the Enable button.
The event should have a status of "Active". If the button does not update, refresh the browser.

The websites should now be available for display in the frontend on the websites for the entity.

Additional information

to review 2026-05-??